Artisan Blog

Boost Your Productivity by Managing Digital Clutter

Wednesday, January 25, 2017

Artisan Creative is celebrating 20+ years in staffing and recruitment of creative professionals. Over the years we have learned a thing or two that we'd like to share with you. We hope you enjoy the 409th issue of our weekly a.blog.

2017 started off with one mission in mind: manage my clutter, specifically digital clutter.

Somehow digital clutter crept up without me realizing it (or more likely ignoring it). My computer and I were slowly being taken over by multi-version documents and needless copies of files from years back. Digital clutter was leading to distraction and reduced productivity.

An (un)fortunate laptop mishap led to losing all my data. This newly-clean-and-devoid-of-any-files-laptop had an unexpected silver lining causing a fresh start.

A “de-cluttered” digital life became a priority, and I needed a plan to start with.

Duplicate Files

If you aren’t already using proper naming conventions, start now. It’s too easy to get bogged down with multiple file versions with slightly different names. Choose a file naming convention process and stick with it. Whether you start with the name or date, stay true to it and implement it across your team or department.

If things have gotten out of hand, a manual intervention may not be possible. In this case, duplicate file management apps like Gemini or a variety of version control options such as Git will solve your problem. If you are a creative use Adobe Bridge or DAM to manage those assets on an ongoing basis.

Backup and Delete

Once your files are organized, then back them up to the cloud, or to a drive. Back it up and have the peace of mind that you can always find that one elusive file. Delete all non-current files as well.

Say Goodbye

Unsubscribing from emails and newsletters that are overflowing your inbox will give some breathing space. Whether you change the frequency of newsletters or divert them to their own folder, change this flow of digital noise to something that is both manageable and realistic for you. You can use Unroll.me to batch unsubscribe and remove email subscriptions you no longer need.

Unfollow Posts

 Information overload from social media adds to digital clutter. Unfollow any pages that you no longer care about and turn off notifications. Not only do they add to digital clutter, they expand digital noise pollution too.

Inbox Zero

 It’s liberating, it’s invigorating and it’s hard to start, however, once you achieve inbox zero, you’ll never want to go back. A few easy steps can get you organized and help build a workflow so you can get to inbox zero. Tools like Sanebox help manage all those LinkedIn invites, or Basecamp notifications.

2017 is already looking better!

What best practices can you share to managing digital clutter?


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