Artisan Blog

Boost Your Productivity by Managing Digital Clutter

Wednesday, January 25, 2017

Artisan Creative is celebrating 20+ years in staffing and recruitment of creative professionals. Over the years we have learned a thing or two that we'd like to share with you. We hope you enjoy the 409th issue of our weekly a.blog.

2017 started off with one mission in mind: manage my clutter, specifically digital clutter.

Somehow digital clutter crept up without me realizing it (or more likely ignoring it). My computer and I were slowly being taken over by multi-version documents and needless copies of files from years back. Digital clutter was leading to distraction and reduced productivity.

An (un)fortunate laptop mishap led to losing all my data. This newly-clean-and-devoid-of-any-files-laptop had an unexpected silver lining causing a fresh start.

A “de-cluttered” digital life became a priority, and I needed a plan to start with.

Duplicate Files

If you aren’t already using proper naming conventions, start now. It’s too easy to get bogged down with multiple file versions with slightly different names. Choose a file naming convention process and stick with it. Whether you start with the name or date, stay true to it and implement it across your team or department.

If things have gotten out of hand, a manual intervention may not be possible. In this case, duplicate file management apps like Gemini or a variety of version control options such as Git will solve your problem. If you are a creative use Adobe Bridge or DAM to manage those assets on an ongoing basis.

Backup and Delete

Once your files are organized, then back them up to the cloud, or to a drive. Back it up and have the peace of mind that you can always find that one elusive file. Delete all non-current files as well.

Say Goodbye

Unsubscribing from emails and newsletters that are overflowing your inbox will give some breathing space. Whether you change the frequency of newsletters or divert them to their own folder, change this flow of digital noise to something that is both manageable and realistic for you. You can use Unroll.me to batch unsubscribe and remove email subscriptions you no longer need.

Unfollow Posts

 Information overload from social media adds to digital clutter. Unfollow any pages that you no longer care about and turn off notifications. Not only do they add to digital clutter, they expand digital noise pollution too.

Inbox Zero

 It’s liberating, it’s invigorating and it’s hard to start, however, once you achieve inbox zero, you’ll never want to go back. A few easy steps can get you organized and help build a workflow so you can get to inbox zero. Tools like Sanebox help manage all those LinkedIn invites, or Basecamp notifications.

2017 is already looking better!

What best practices can you share to managing digital clutter?


Tips for Reviewing a Design Portfolio

Wednesday, January 18, 2017

 

Artisan Creative is celebrating 20+ years in staffing and recruitment of creative professionals. Over the years we have learned a thing or two that we'd like to share with you. We hope you enjoy the 408th issue of our weekly a.blog.

When reviewing a design portfolio, it may seem easy to spot a good portfolio, however when you start to study the details to truly understand how the work was created, the layers can become quite complex.

We asked our team of specialized creative recruiters to share their insight on how to successfully review a design portfolio. Their feedback is below.

Site Navigation

How easy is it to navigate the site? When finding your way around a portfolio (assuming it’s a personal portfolio site and not a Behance or Dribbble) think about how you are navigating through each page. What is your user experience? Do you have to click many links just to get the samples? Does the designer show consistency through the layout of their projects?

Thinking Process

What is the thought process behind the presented work? We love when designers break down a project and show various components of a piece, instead of just the final result. Case studies are a great way to see the design thinking behind the work. For example,  if you’re reviewing a portfolio for a branding designer look for logo explorations, type treatments, color applications, identity systems as well as the final product. If it’s a UX portfolio it’s helpful to see UX research, user personas and prototypes so you can see the methodology behind the final product and understand what design problem was solved. Designers are problem solvers by nature and should treat their portfolio in the same manner.

Project Involvement

Clarity on project involvement is crucial to knowing whether the skills listed on a resume match the work presented. Each project should give a clear indication of the designer’s involvement. If there is no mention of project involvement and you choose to progress to an interview ensure that you find out what their involvement was in each project.  More tips on the interview process can be found on our blog How to Hire Creatives.

Aesthetics

Art is subjective—be clear about the visual aesthetic or branding your team is looking for. A graphic designer with a highly illustrative, whimsical visual aesthetic and a graphic designer with a very corporate look may both list the same exact design skills on their resume—however their visuals will be vastly different. 

We hope these tips alleviate some challenges in navigating design portfolios. If you need expert help to help build your dream team please contact us the Artisan Creative a.team!



A Freelancer’s Guide to Expert Client Communication

Wednesday, January 11, 2017

 

Artisan Creative is celebrating 20 years in staffing and recruitment and over the years we have learned a thing or two that we'd like to share with you. We hope you enjoy the 407th issue of our weekly a.blog.

Any freelancer will know that running your own business requires a broad set of skills and the ability to wear many hats. In addition to doing your job well, you have to manage clients, invoices, new business development and a whole host of other responsibilities. To be a successful freelancer involves satisfied clients with repeat business. With this in mind, how do you please clients and how does good communication affect your business?

Establishing good communication from the start is the pathway to successful projects. By keeping an open dialogue, building rapport and ensuring mutual understanding, clients will want to continue working with you. Revisions and misunderstandings are lessened, which means everyone involved will be satisfied with the outcome.

Listening vs. Talking

Initial stages are all about the client and their needs. Most often clients are coming to you because they have a problem and they need you to solve it. This is your opportunity to listen by giving the client ample time to speak and express their vision.

Project Intake

Managing new clients can be tricky and if you’re busy or feeling stressed it’s easy to miss the all-important details. Create a standard project intake form with key questions to ask each client. Your methodical approach towards taking on a new assignment will be noticed and ensures that you’ll never forget to ask a crucial question.

A Consultative Approach

Clients are hiring you because of your expertise and they’re trusting that you will do what is best for their business. They value your input, so be confident, speak up and offer advice when it’s needed.

Never Assume

The quickest way to a misunderstanding is by making assumptions. If you’re unsure, get clarification. The old adage of “measure twice, cut once” rings true here.

Put It In Writing

If you are taking lots of calls with your clients, always follow up and summarize what you discussed. Whether it’s revisions, project scopes or fees, send a confirmation via email so everyone is on the same page. Better yet, create a project scope form, and a change order form to manage deliverables and edits.

Response Time

As a rule of thumb, aim to respond to a client within 24 hours. Set expectations and deliver to those standards. Unless you’re on instant messaging such as Skype or Slack, clients will appreciate knowing they can expect your response within a set time allocation. If you’re unable to keep to a 24-hour timeframe, let the client know your schedule and that they are a priority. Ask clients for their schedules so you’ll know when to expect feedback and revisions too.

With a few minor processes added to your freelance workflow, you can minimize misunderstandings, enhance productivity and align communication. Focusing on client satisfaction will ensure you are always successful.

What additional experiences can you share with other freelancers?

 

 



Integrating Action Into Your Goal Setting Process

Wednesday, January 04, 2017

Artisan Creative is celebrating 20 years in staffing and recruitment and over the years we have learned a thing or two that we'd like to share with you.   We hope you enjoy the 406th issue of our weekly a.blog.

You’ve set your goals, created your vision board and have gathered all the momentum and excitement you can muster to get everything accomplished right now…. so how do you keep your determination going to see your goals come to fruition?

Once you set your broader vision for the year, the next step is to break down each goal into actionable steps. Otherwise,  just the thought of how to get started can rapidly become overwhelming.

Below are 5 tips to help integrate action into your goal setting process.

1. Work with the end goal in mind.

What action steps are needed to happen daily or weekly in order for the goal to be accomplished? For example, if your goal is to learn a new language, the actionable steps may be:

  • research online classes or sign-up for physical classes
  • download the Duolingo app
  • study
  • join a meet-up/group

2. Be Specific: Add a timeline or date for accomplishing each step.

For example:

  • research and sign up for onlineor physical classes by 1/15/17
  • download the Duolingo app by 1/5/17
  • study 1 hour per day ( or 7 hours per week) at 4 pm each day
  • research meet-up/groups by 1/10/17, join a group by 2/1/17

3. Protect the time on your calendar.

It’s easy for urgent matters to take over what is important. Schedule time for the important items, otherwise the weeks will fly by with little attention to the steps needed to attain your goals. Make an appointment with yourself and set a reminder!

4. Get an accountability partner.

Share your goals with friends and co-workers. Ask one of them to be your accountability partner and plan a monthly check in with them.

5. Celebrate your wins along the way.

Be proud of your accomplishments—no matter how small… as long as they are on the right path to help you accomplish your goals, then it’s worth a celebration.

An action plan and timeline for accomplishing each step will put you on the right path to accomplish your goals

Please share any tips on how you set goals and develop plans for accomplishing them.



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